Rob spent years inside Canada's largest dental service organizations watching clinics leave millions on the table through preventable revenue leaks. After advising 50+ clinic owners and participating in multiple M&A processes, he saw the same patterns repeat across dental, physio, chiro, massage, and acupuncture practices. He built Caretrics to automate what clinic owners were doing manually—and now co-owns Human 2.0 wellness clinic in Ottawa, where he tests everything firsthand.
Get your personalized Recovery Report in 24 hours and start recovering $4,200+/month.
One of the fastest ways to grow a clinic is not by hiring more staff—it's by filling the white space in your existing schedule.
This calculator helps you identify "Utilization Gaps": the difference between what your providers could bill and what they actually bill.
Many clinic owners look at a schedule and see "full." But when you do the math, most clinics run at 65-70% utilization.
Moving from 70% → 85% utilization is often worth $50,000+ per provider, per year.
Formula: (Booked Hours ÷ Available Hours) × 100 = Utilization Rate %
Use this simple framework for each provider.
| Metric | Example Provider | Your Provider | | :--- | :--- | :--- | | A. Clinical Hours/Week | 32 hours | _______ | | B. Target Utilization | 85% (Industry Goal) | 85% | | C. Weekly Capacity (Hours) | 27.2 hours (32 × 0.85) | _______ | | D. Current Booked Hours | 22 hours | _______ | | E. The Gap (Hours) | 5.2 hours/week | _______ | | F. Avg. Revenue/Hour | $120/hr | $_______ | | G. Weekly Loss | $624 (5.2 × 120) | $_______ | | H. Annual Opportunity | $29,952 (× 48 weeks) | $_______ |
If a provider is consistently above 90% utilization:
If a provider hovers at 50-60% for months:
See how much revenue your clinic is leaving on the table
Connect your Jane.app account and get a personalized Recovery Report in 24 hours.
Don't just look at individuals. Sum this up for the whole clinic.
Example 5-Provider Clinic:
That is enough to hire a full-time Clinic Manager to handle marketing—which fills the gaps even faster.
Want this done automatically? Caretrics connects to your Jane.app schedule and builds live Utilization Maps for every provider. Start your free trial.
